How to manage projects – FAQ

“There is only one thing that is worse than writing the proposal: It is getting the project.”

Here you will find useful information for running an EC funded project. The focus is on running a full project with several partners where you are the coordinator. However, the FAQ may be useful for non-coordinator partners and project managers of other types of projects as well.


The FAQ does not substitute the official and legal documents in your project. Always consult your contracts and the EC original information for issues concerning legal matter, funding, costs, audits, reporting and your obligations towards the EC and the partners.

The purpose of this guide is to help you run your project efficiently, correct and timely. The FAQ will explain the requirements and logic in running and reporting EC funded project. General good project management is the core of EC projects as well as any other project. Your, the coordinator are the project manager, and you must act like one.

The FAQ is written by Asbjørn Rune Ousland at the OUS Research Support team. We will develop and maintain the FAQ list. Any feedback and suggestions are welcome to the author at

All rights to the FAQ text belongs to the author. Any use or transfer of the text outside Oslo University Hospital should be agreed with the author in advance.


What project management resources do I already have available? #16675
What is the Annex 1? #16681
What are the other annexes? #16682
How do I log on the Participant portal for the first time? #16695
Where can I find my project online? #16696
What do we do at the kick-off meeting? #16676
Who is responsible for what? #16699
How do I communicate with the PO? #16674
When do we have meetings? #16947
How do we communicate in the project? #16677
How do we exchange information? #16678
How do we get the payments and how is it distributed? #16703
Should we plan for project internal reporting? #16692
What are the periodic reports? #16679
What are the periodic reports? #16679
What is continuous reporting? #16680
How do we write deliverables? #16688
How do we review deliverables? #16689
How do I manage risks? #16693
How do I manage milestones? #16694
What do I do with communication and dissemination? #16700
Is all communication good communication? #16701
What is “The summary for publication”? #16691
What do I do with dissemination and use? What is PEDR? #16702
What is the cost statement? #16683
How do we calculate costs? #16684
How do we explain costs? #16687
Can we shift resources between partners? #16707
What is an audit? #16685
What is an external audit? #16686
What is an amendment? #16708
What is subcontracting? #16709
How do I handle delays? #16697
What do I do if I do not get the results I expected? #16698
Is management of a Horizon 2020 projects different from ordinary projects? #16690
Do I need a project management system? #16704
My project and my organisation; how do I manage the interface? #16705
How do we agree on the text in the Consortium Agreement? #16706
When do I need additional contracts or agreements? #16710
What do I need to put on the project web site? #16711




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